Enhanced Invoice Creator: Streamline Your Invoicing with WhatsApp and SGST/CGST
Create professional invoices, share via WhatsApp, and manage taxes effortlessly with this powerful tool.
Introducing the Enhanced Invoice Creator
Invoicing is a critical task for businesses, but it doesn’t have to be complicated. The Enhanced Invoice Creator is a web-based tool designed to simplify the process of creating, managing, and sharing invoices. With support for SGST and CGST tax calculations, WhatsApp integration, and a new PDF sharing feature, this tool is perfect for small businesses, freelancers, and entrepreneurs looking to streamline their invoicing workflow.
Whether you’re sending invoices via WhatsApp, downloading them as PDFs, or sharing them through other apps, this tool has you covered. Let’s dive into its features and how to use it effectively.
Key Features
- SGST & CGST Support: Automatically calculate State GST and Central GST for each item, ensuring compliance with Indian tax regulations.
- WhatsApp Integration: Send invoices directly to customers via WhatsApp with customizable description lengths (5–50 characters).
- PDF Download with Temporary Link: Download invoices as PDFs with a 30-second temporary link for easy access.
- PDF Sharing: Share invoices via apps like WhatsApp or email using the Web Share API, or copy a 60-second shareable link if unsupported.
- Stock & Customer Management: Maintain a database of stock items and customers with autocomplete for quick invoice creation.
- Responsive Design: Works seamlessly on desktop and mobile devices.
- Data Persistence: Save and load invoices, stock, and customer data using JSON files or local storage.
Tool Display
Below is a preview of the Enhanced Invoice Creator. (Note: For full functionality, host the tool on an HTTPS server or localhost due to Web Share API requirements.)
Try the tool by saving the code as invoice-creator.html and opening it in a browser.
How to Use the Enhanced Invoice Creator
Follow these steps to create and share professional invoices with ease:
Step 1: Set Up Your Company Details
In the "Create Invoice" tab, fill in your company details (name, address, email, phone). These will appear on the invoice and PDF.
Step 2: Add Customer Information
Use the "Customer Lookup" section to search for existing customers by contact number or name, or manually enter billing details in the "Bill To" field. You can also add new customers in the "Customer Database" tab.
Step 3: Add Invoice Items
Enter item details (code, description, quantity, rate, SGST, CGST) in the "Invoice Items" section. Use the autocomplete feature to pull data from your stock database. The tool calculates subtotals, taxes, and totals automatically.
Step 4: Customize WhatsApp Message
In the "Send Invoice via WhatsApp" section, enter the customer’s phone number (with country code, e.g., 919876543210). Adjust the "Max Description Length" (default: 20 characters) to control item description truncation. You can now easily edit this value (e.g., change 20 to 15 or 16) without issues.
Step 5: Download or Share the Invoice
- Download PDF: Click "Download PDF" to save the invoice as a PDF. A 30-second temporary link is provided to open the file. - Share PDF: Click "Share PDF" to send the invoice via WhatsApp, email, or other apps (on supported browsers). If unsupported, copy a 60-second shareable link to send manually. - Print Invoice: Use the "Print Invoice" button for a print-friendly version.
Step 6: Save or Load Invoices
Save your invoice as a JSON file for later use with the "Save Invoice" button. Load previous invoices using the "Load Invoice" button to quickly populate the form.
Step 7: Manage Stock and Customers
Use the "Stock Management" and "Customer Database" tabs to add, edit, or remove items and customers. Import/export data as JSON files for backup or sharing.
Technical Details
The Enhanced Invoice Creator is built with HTML, CSS, and JavaScript, using jsPDF and html2canvas for PDF generation. The Web Share API enables seamless PDF sharing on supported browsers (Chrome, Edge, Safari on mobile). Data is persisted using localStorage, and the tool is fully responsive for desktop and mobile use.
Here’s a snippet of the code for the PDF sharing functionality:
function sharePDF() {
const { jsPDF } = window.jspdf;
const fileName = window.prompt('Enter file name for PDF (include .pdf extension):', defaultFileName);
const sanitizedFileName = sanitizeFileName(fileName, '.pdf');
if (!sanitizedFileName) {
showStatus('Invalid file name.', 'error');
return;
}
html2canvas(document.getElementById('invoicePreview'), { scale: 2 }).then(canvas => {
const imgData = canvas.toDataURL('image/png');
const pdf = new jsPDF({ orientation: 'portrait', unit: 'mm', format: 'a4' });
pdf.addImage(imgData, 'PNG', 10, 10, 190, imgHeight * scaleFactor);
const pdfBlob = pdf.output('blob');
const pdfFile = new File([pdfBlob], sanitizedFileName, { type: 'application/pdf' });
const pdfUrl = URL.createObjectURL(pdfBlob);
if (navigator.share && navigator.canShare({ files: [pdfFile] })) {
navigator.share({
files: [pdfFile],
title: `Invoice ${document.getElementById('invoiceNumber').value}`,
text: `Invoice from ${document.getElementById('companyName').value}`
}).then(() => {
showStatus('PDF shared successfully!', 'success');
}).catch(() => {
showStatus(`Copy this link: ${pdfUrl} (expires in 60 seconds)`, 'error');
});
} else {
showStatus(`Copy this link: ${pdfUrl} (expires in 60 seconds)`, 'success');
}
});
}
Why Use This Tool?
The Enhanced Invoice Creator stands out for its simplicity and powerful features. It saves time, ensures tax accuracy, and integrates with WhatsApp for instant communication. The new PDF sharing feature makes it easy to distribute invoices across multiple platforms, enhancing flexibility for businesses on the go.
Try the Enhanced Invoice Creator Now!Conclusion
The Enhanced Invoice Creator is a must-have tool for anyone looking to streamline their invoicing process. With support for SGST/CGST, WhatsApp integration, and seamless PDF sharing, it’s designed to make your business operations smoother and more professional. Download the code, host it on your server, and start creating invoices today!
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