📱 Automate Invoice Delivery with WhatsApp

Transform your Google Sheets invoices into WhatsApp messages instantly with our custom script generator

In today's fast-paced business world, quick and efficient communication with clients is crucial. WhatsApp has become the preferred messaging platform for businesses worldwide, with over 2 billion users. But manually copying invoice details and sending them via WhatsApp? That's time-consuming and error-prone.

What if you could automate this entire process with just one click? What if your Google Sheets invoice could instantly generate a perfectly formatted WhatsApp message ready to send? Today, I'm sharing a powerful tool that does exactly that!

🎯 The Problem We're Solving

Every business owner knows the drill:

• Create an invoice in Google Sheets
• Manually copy customer details
• Open WhatsApp
• Type out the invoice information
• Hope you didn't make any mistakes
• Repeat for every single invoice...

This manual process is not only time-consuming but also prone to errors. A single typo in the amount could create confusion with your clients.

💡 The Solution: Automated WhatsApp Invoice Generator

I've created a browser-based tool that generates custom Google Apps Scripts for your specific invoice format. This means:

⚡

One-Click Automation

Generate WhatsApp links instantly from your Google Sheets

🎨

Custom Formatting

Perfectly formatted messages that look professional on mobile

🔧

Fully Customizable

Works with any sheet structure and column layout

✅

Error-Free

No more manual typing mistakes or missing information

🛠️ How to Use the Tool

🎉 Try the tool below! Simply configure your sheet settings, click generate, and copy the custom script to your Google Apps Script editor.

📱 WhatsApp Invoice Script Generator Tool

⚙️ Configuration

Sheet Name Name of your Google Sheets tab

Company Name Cell Cell with company name

Customer Name Cell Cell with customer name

Phone Number Cell Cell with WhatsApp number

Invoice Number Cell Cell with invoice number

Invoice Date Cell Cell with invoice date

Data Range Range with invoice items

Column Widths Comma-separated column widths

📝 Generated Script

Click Generate Script to create your code...

📋 Step-by-Step Setup Guide

Configure Your Sheet Settings

Fill in the tool above with your Google Sheets structure. Specify which cells contain your company name, customer details, invoice data, and the range where your invoice items are located.

Customize Column Widths

Adjust the column widths to ensure your WhatsApp message displays properly on mobile devices. Each number represents the spacing for that column.

Generate & Copy the Script

Click "Generate Script" and then "Copy" to get your custom Google Apps Script code.

Add to Google Apps Script

In your Google Sheets, go to Extensions → Apps Script, paste the code, and save it as "WhatsAppInvoiceGenerator".

Create a Button (Optional)

Insert → Drawing → Create a button, then assign the script to it for easy one-click access.

Test Your Setup

Run the script to generate a WhatsApp link in your specified output cell. Click the link to send your invoice!

🎨 What the WhatsApp Message Looks Like

*Your Company Name* *Welcome John Doe! Please view horizontally* 📱↔️ John Doe | Phone: 1234567890 | Invoice: INV001 | Date: 21/08/2025 Item Name Price Unit Amnt Dis% DisAmt FinalAmt ``` Product A 100 5 500 0 500 Service B 200 3 600 10 60 540 Product C 150 2 300 0 300 ``` *Thank You* ❤️

⚙️ Advanced Customization

Different Column Configurations

The tool works with any number of columns. Here are some common setups:

• Basic Invoice (5 columns): Item, Price, Quantity, Tax, Total
• Detailed Invoice (8 columns): Code, Item, Price, Unit, Qty, Discount%, Discount Amount, Final Amount
• Service Invoice (6 columns): Service, Description, Rate, Hours, Tax, Total

Column Width Guidelines

Adjust widths based on your data:

• Item names: 20-35 characters for long product names
• Prices: 8-12 characters for currency formatting
• Quantities: 3-5 characters for numbers
• Percentages: 4-6 characters for discounts

💡 Pro Tip: Test your WhatsApp message formatting by sending it to yourself first. Mobile screens vary, so you might need to adjust column widths for optimal display.

🚀 Benefits for Your Business

Time Savings

What used to take 5-10 minutes per invoice now takes just one click. For businesses sending 50 invoices per month, that's 4-8 hours saved!

Professional Appearance

Your invoices arrive formatted consistently, looking professional and easy to read on any mobile device.

Reduced Errors

Eliminate typing mistakes, wrong amounts, and missing customer details. The script pulls everything directly from your spreadsheet.

Better Customer Experience

Customers receive invoices instantly via their preferred messaging platform, complete with clear formatting and professional presentation.

🔧 Troubleshooting Common Issues

Phone Number Format

Ensure phone numbers are in international format (e.g., 919876543210) without spaces or special characters.

Column Alignment

If your WhatsApp message looks misaligned, adjust the column widths in the generator tool and regenerate the script.

Data Range Issues

Make sure your data range covers all invoice items. The script automatically detects the last row with data.

Ready to Transform Your Invoice Process?

Start using the WhatsApp Invoice Generator tool today and experience the power of automated invoice delivery. Your customers will love receiving professionally formatted invoices instantly, and you'll save hours every week.

💡 Have questions or need help customizing the tool for your specific needs?

Feel free to reach out, and I'll help you set up the perfect invoice automation system for your business!